Last updated: 11 June 2026
Signify is steadfastly committed to the protection of personal information through a rigorous global standard of data responsibility. This Privacy Policy establishes the framework by which we collect, utilize, disclose, and safeguard data. This policy is applicable to all users globally and is designed to align with international data protection frameworks and applicable local laws, ensuring a consistent and transparent approach to data privacy across all jurisdictions.
1. Introduction and Scope
This Privacy Policy applies to all users of Signify.ink worldwide and explains how we collect, use, disclose, and protect personal information.
2. Core Privacy Principles
- Data ownership: Personal data remains the property of the user. Signify does not sell personal data to third-party entities.
- Minimal collection: Data collection is strictly limited to information necessary for the provision and optimization of services.
- Transparency: Clear and comprehensive explanations are provided regarding all data processing activities.
- Security by design: Protective measures—including cryptographic protocols and stringent access controls—are integrated into the core of our technical infrastructure.
3. Categories of Information Collected
- Account Information: Legal name, email address, telephone number, profile photograph, and account password (which is stored exclusively in an encrypted and hashed format).
- Professional Details: Job title, company affiliation, website URLs, and links to social or professional networking profiles.
- Contact Sharing Data: Specific information that the user identifies and chooses to distribute via their digital business card.
- Usage Data: Technical identifiers including device type, browser version, IP address, and specific interaction telemetry within the application.
- Cookies & Analytics: Data utilized for application performance monitoring, feature enhancement, and system diagnostics.
- Payment Information: Financial transactions for premium services are managed by verified third-party providers. Signify does not store credit or debit card numbers on its systems.
4. Purposes of Data Processing
- Service Provision: Delivering, personalizing, and enhancing the Signify.ink platform functionality.
- Secure Information Exchange: Facilitating the intentional and secure sharing of digital business cards.
- Account Administration: Managing user profiles, subscriptions, and financial billing cycles.
- Corporate Communication: Distributing essential service updates, security alerts, and administrative notifications.
- Integrity and Monitoring: Evaluating system performance, conducting error monitoring, and preventing fraudulent or unauthorized activity.
- Regulatory Compliance: Adhering to applicable international and local legal requirements.
5. Legal Basis for Processing
- Consent: Where explicit permission has been granted for specific processing activities, such as the receipt of marketing communications.
- Performance of a Contract: Where processing is essential to fulfill the service obligations requested by the user (e.g., the generation and hosting of digital business cards).
- Legal Obligations: To ensure compliance with statutory mandates, including tax reporting and regulatory inquiries.
- Legitimate Interests: For vital operational requirements, such as platform optimization, internal security audits, and fraud prevention.
6. Information Sharing and Disclosure
- Authorized Service Providers: Sharing with third-party partners (hosting, analytics, and payment processing) who are contractually bound by strict confidentiality and data protection obligations.
- Legal and Regulatory Compliance: Disclosure when mandated by law or in response to valid requests from authorized legal or governmental authorities.
- Corporate Transitions: In the context of a merger, acquisition, or organizational restructuring.
- User-Directed Sharing: When a user intentionally initiates the exchange of information, such as sharing their digital card with a third party.
Signify maintains a strict prohibition on the sale of personal data to advertisers.
7. Universal User Rights
- Right of Access: To confirm whether data is being processed and to view the specific data held.
- Right to Rectification: To update or correct inaccurate or incomplete personal information.
- Right to Erasure: To request the permanent deletion of an account and all associated data.
- Right to Portability: To receive a copy of personal data in a structured, commonly used, and machine-readable format.
- Right to Restriction or Objection: To limit or oppose the processing of personal information under certain conditions.
- Right to Withdraw Consent: To revoke previously granted consent at any time. The process for withdrawing consent is designed to be as simple as the process for providing it.
- Right to Limit Use of Sensitive Information: To restrict the processing of sensitive personal identifiers.
To exercise these rights, please submit a formal request to info@signify.ink.
8. International Data Transfers
In the event of cross-border data processing, Signify employs international data transfer mechanisms and standardized legal safeguards. These measures are designed to ensure that personal information is afforded an equivalent level of protection regardless of the jurisdiction in which the processing occurs.
9. Data Retention and Deletion
Personal data is retained only for the duration necessary to fulfil the purposes defined in this policy or to comply with legal retention mandates. Upon the expiration of the retention period, data is subject to a secure end-of-life protocol, resulting in either permanent and secure deletion or irrevocable anonymization.
10. Technical and Organisational Security
- Deployment on secure, hardened servers.
- Encryption of data both at rest and in transit using advanced cryptographic protocols.
- Implementation of role-based access controls (RBAC) to ensure data is accessible only to authorized personnel.
- Conducting regular security audits and vulnerability assessments.
While Signify maintains robust security safeguards, users acknowledge that no digital transmission or storage system can be guaranteed as 100% secure.
11. Children’s Privacy
Signify.ink is not intended for use by individuals under the age of 13. We do not knowingly collect personal data from children. If it is determined that data has been collected from an individual under the age of 13 without verified parental consent, such data will be permanently and securely purged from all active databases and backups.
12. Cookies and Performance Analytics
Signify utilizes cookies and diagnostic tools to facilitate platform stability and user experience.
- Purpose: These tools are used to measure usage patterns, improve features, remember user preferences, and for diagnostic purposes and error monitoring.
- Consent Mechanism: Non-essential cookies require active user consent. Our interface provides equal 'Accept' and 'Reject' options without pre-selected checkboxes.
- User Control: Users may manage cookie preferences via their browser settings; however, the rejection of certain cookies may result in reduced application functionality.
13. Policy Amendments and Governance
This Privacy Policy may be updated periodically to reflect changes in legal requirements or operational practices. Users will be provided with a reasonable notice period via email or in-app notification prior to any significant changes taking effect. Continued use of Signify.ink following the notice period constitutes an acknowledgment and acceptance of the revised terms.
This policy is governed by applicable international privacy standards and local laws.
14. Contact and Inquiries
For questions, formal requests, or inquiries regarding data privacy practices, please contact the privacy team: